Ratho Primary School Parent Council




1. This is the constitution for Ratho School Parent Council.


2. The objectives of the Parent Council are:

• To work in partnership with the school to create a welcoming school which is inclusive for all parents/guardians.

• To promote partnership between the school, its pupils and all its parents/guardians.

• To develop and engage in activities which support the education and welfare of the pupils

• To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils (including resourcing the interior and exterior of the building)


3. The membership will be a minimum of seven parents of children attending the school. The maximum size is fifteen.


4. The Parent Council will be selected for a period of two years.

Any parent/guardian of a child at the school can volunteer to be a member of the Parent Council. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected to ensure a balance across all stages in the school. Anyone not selected to be a member of the Parent Council may be

offered the opportunity to be part of any sub-groups set up by the Council.


5. The Parent Council may co-opt up to three representatives e.g. councillor, minister, community centre, teacher, to assist it with carrying out its functions.


Co-opted members will be invited to serve for a period of one year after which time the Parent Council will review and consider requirements for co-opted membership.


6. The Chair, Vice Chair, Secretary and Treasurer of the Council will be agreed by the Parent Council members immediately following its formation. Office bearers will be re-selected by the Parent Council on an annual basis (at the annual meeting of the Parent Forum).  The Vice-Chair will assist with the work of the Chair with a view to taking over in the next year, and to stand in for the Chair at any meeting necessary


7. The Parent Council is accountable to the Parent Forum for Ratho School and will make a report to it at least once each year on its activities on behalf of all the parents/guardians.

If 10% of members of the Parent Forum request a special general

meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Forum at least two weeks notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.


8. The Annual Meeting will be held in April of each year. A notice of the meeting including date, time, and place will be sent to all members of the Parent Forum at least 2 weeks in advance. The meeting will include:

• a report on the work of the Parent Council and its committee(s)

• selection of the new Parent Council

• discussion of issues that members of the Parent Forum may wish to raise

• approval of the accounts and appointment of the auditor (if required)


9. The Parent Council will meet at least once in every school term.

Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.  At least 5 members of the council should be in attendance at each meeting for a quorum.

Any two members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least two week’s notice of date, time and place of the meeting.

If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of members agree. Termination of membership would be confirmed in writing to the member.



10. Copies of the minutes of all meetings will be available to all parents of children at Ratho School and to all teachers at the school. Copies will be available from the Secretary of the Parent Council/Clerk to the Parent Council and from the school office, on request. They will also be displayed in the Parent Council section of the school website and sent out through parent mail.


11. Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the headteacher, or his or her representative, can attend.


12. A treasurer will be appointed and a bank or building society account in the name of the Parent Council for all Parent Council funds will be opened. Withdrawals will require the signature of the Treasurer and one other Parent Council member.

The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting. The Parent Council accounts will be audited by the auditor appointed at the previous Annual Meeting.


The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.


13. The Parent Council may change its constitution after consultation with members of the Parent Forum. Members of the Parent Forum will be sent a copy of any proposed amendment and given reasonable time to respond to the proposal.


14. Should the Parent Council cease to exist, any remaining funds will be passed to the education authority to be used for the benefit of the school (or schools), where this continues.